Description

External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Normal business hours are M-F, 8-5. Occasional after hours may be needed to meet deadlines.
Advertised Salary Commensurate with Experience Posting Date 08/12/2025 Open until filled Yes Closing Date Proposed Starting Date 09/15/2025 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Business Operations Professional FLSA FTE 1.00 Minimum Qualifications Preferred Qualifications Position Summary
This Business Manager is responsible for the financial management of assigned accounts by applying a comprehensive professional understanding of financial accounting and public budgeting as it applies to higher education and public service. This will be accomplished by monitoring personal services and operating expenditures in relation to budget and actuals and includes sub-awards, contracts, and other related outsourcing of services. Using advanced knowledge of financial accounting and public budgeting, this Business Manager ensures that all transactions against assigned accounts meet Institute of Government guidelines, University of Georgia policies, and Board of Regents policies. Development and production of complex financial reporting is expected of this Business Manager for assigned accounts. Data, information, and records are to be maintained for assigned accounts in the internal financial management system - currently QuickBooks and related document management systems - for use by public service faculty, assigned staff and Institute of Government management. Proper handling of all related agreements is expected including adherence to related local, state and federal laws. The Business Manager also performs regular analysis and creates regular reporting for assigned accounts from the internal financial management system. Assigned accounts are reconciled regularly against university records to ensure accuracy. This Business Manager provides professional oversight of the fiscal affairs for assigned accounts and assists public service faculty, assigned staff and Institute of Government management regarding assigned accounts.
Knowledge, Skills, Abilities and/or Competencies

• Strong working knowledge of PeopleSoft, QuickBooks, Excel, Word.
• Ability to interpret UGA financial reports.
• Ability to work without supervision on projects.
• Ability to work well with others.
• Provide and grasp the value of quality customer service.

Physical Demands

• Lift up to 20 pounds.
• Work on a computer for long periods of time.
• Maneuver between four buildings located on site.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
Awards Management: The Business Manager provides professional management for sponsored projects and departmental sales projects. This may include some or all aspects of awards management: i.e., pre-award, award and post-award. At all times the Business Manager serves as the primary point of contact for public service faculty in matters related to awards management to include, but not limited to:

• Negotiation, development, preparation, and management of necessary proposals, agreements, contracts, subcontracts, sales orders, invoices, or grants with internal and external constituencies.•
• Analysis and preparation of regular reporting and other data resources to assist public service faculty, as well as other internal and external constituencies, in ensuring adherence to their respective scopes of work and related budgets, and when necessary, assisting with amendments, changes or corrective actions required.
• Analysis and preparation of ad hoc reporting for the Institute of Government, University, sponsors or other entities as required.
• Other necessary related duties.

Percentage of time 35 Duties/Responsibilities
Fiscal Affairs: The Business Manager provides coordination and management of assigned Institute of Government fiscal operations and oversees assigned accounts ensuring compliance with internal, University, and Board of Regents policies and procedures. This includes, but is not limited to posting, reconciliation and reporting responsibilities and tasks including:

• Management, reconciliation and reporting of fiscal transactions utilizing QuickBooks and other University Systems as an internal fiscal control as may be required and appropriate for assigned accounts within the policies and procedures.
• Preparation, submission and management of financial transactions to include journal vouchers, employee payroll, budget journals and other transactions as maybe required and appropriate for assigned accounts within the policies and procedures.
• Other necessary related duties.

Percentage of time 35 Duties/Responsibilities
Build and Maintain Client Relationships:

• Develop and maintain a positive working relationship with internal and external partners for assigned coverage areas at the Institute of Government.
• Conduct regular check-in meetings as appropriate and needed for financial management processes, timelines, and business reviews.
• Engage in activities to build a thorough understanding of the clients' goals and expectations.
• Collaborate and consult with partners for budget planning, forecasting, and other fiscal affairs activities
• Gather feedback from clients and adapt services and interactions as appropriate and needed.

Percentage of time 20 Duties/Responsibilities
Professional Development and Education:

• Create and manage an individual development plan, in partnership with supervisor.
• Determine appropriate professional development courses, projects, or experiences.
• Take courses and attend workshops, as needed and supported by supervisor and Institute leadership.
• Engage in special projects as assigned.

Percentage of time 5 Duties/Responsibilities
Cross-Training and Work Team Support

• Engage in continuous cross-training with other business managers and staff in the Office of Finance and Administration to ensure the highest levels of professional service in matters related to the fiscal affairs of the Institute of Government.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Melanie Pearson Recruitment Contact Email [email protected] Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this vacant position?
   • UGAJobs (UGA's job board)
   • LinkedIn
   • Handshake
   • Indeed.com
   • HigherEdJobs
   • A current UGA employee
   • Other (please provide resource)

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents