Description
BIRCHWOOD AT BRAMBLETON HOMEOWNERS ASSOCIATION
Brambleton, Virginia
Community Manager Search
Birchwood at Brambleton is marketed as “Northern Virginia’s Most Sought After 55+ Community”. Located adjacent to the Brambleton Community and developed by the same Developer, Birchwood is a stand alone, independent planned community. Birchwood and Brambleton enjoy connecting trails based on a county requirement that trails be aligned and placed in a public access easement.
The Board currently has five members, three developer representative members and two developer appointed resident members. The Board is seeking a Community Manager to manage Birchwood on a day-to-day basis.
Development History:
The first settlement at Birchwood at Brambleton occurred in March of 2018. The projected transition is anticipated to occur in 2029. Development remains on pace with that projection.
Birchwood at Brambleton is located twenty-five miles from the nations capital and four miles from Dulles International Airport. The housing styles include condominiums, courtyards, brownstones and single family homes.
Community Association Facts
Ownership: Developer Owned and Controlled
Board Size: Five (5)
Committees: Four (4), Covenants, Events Advisory Committee, Financial Advisory Committee and Grounds and Facilities Advisory Committee
Total Acres: Approximately 300
Total Properties: 1,026 currently settled; 1,501 anticipated to be built at completion
2025 Operating Budget: $1,300,000
2025 Reserve Funding: $306,000 (annual amount)
Team Members: 3 Full Time; 1 Part Time
Entrances: Six with monument entry elements
Miles of Private Roadway: Approximately 10 miles of roads to be owned and maintained by the Association at completion
Contracted Services:
- FIOS TV and Internet Bulk Agreement
- Common Area and Residential Grounds Maintenance
- Snow and Ice Management
- Common Area Irrigation
- Trash and Recycling Services
- Janitorial/Handyman/Pet Waste Stations
Government: Loudoun County
Website: birchwoodatbrambleton.com
Engage.goenumerate.com/s/hoaatbirchwood
Community Association Facilities:
Clubhouse:
- 20,000 square feet
- Indoor and Outdoor Pools
- Demonstration Kitchen
- Health and Wellness Room
- Art Studio
- Social Gathering Spaces
- Indoor and Outdoor Bars
- Theatre and Game Room
- Golf Stimulator
- Ping Pong/Game Room
Birch House:
- Office Space for HOA Staff
- Social Gathering Spaces
- Covered Outdoor Seating Area
Other Facilities:
- Lake Birchwood
- Fishing Pier
- Lakeside Park
- Tot Lot
- Pickleball
- Bocce Ball
- Multi-Purpose Court
- Community Greens
- Trails with Fitness Stations
Easy Access To:
- Brambleton Town Center
- Brambleton Public Golf Course
The Position:
The Community Manager of the Birchwood at Brambleton Homeowners Association is responsible for the day-to-day operations of the Association, working with a five member Board of Directors that sets policy for the Association. They will have a passion for Association Management and have experience with shaping and enhancing community association operations. The ideal candidate will understand and strive for superior service and exceptional standards of quality to deliver excellent Property Owner experiences. An eye for detail is critical, as is an eye for the future.
A hands-on approach, visibility in the Community, along with building relationships are key attributes for the Community Manager. The Community Manager will often represent the Association in the community and will exhibit the highest level of personal and professional conduct both within and outside the Association.
Preferred Qualifications for the New Community Manager:
Five plus years of community association management experience.
Active Professional Community Association Management (PCAM and/or MCM) credentials.
Experience with community services, staffing and staff management, roads and drainage, access controls, insurance, strategic planning, replacement reserve plans, records management/retention and applicable legal services.
Solid track record with leadership in financial planning, budgeting, cost and efficiency management, resource/vendor management, contract negotiation and reserves management.
Demonstrated “hands-on” experience in managing community infrastructure and facilities.
Understanding of applicable local, state, and federal laws and regulations, including non-profit requirements.
Demonstrated track record of owner relations.
Experience working and coordinating with local government officials.
Experience with contract management.
Brings a track record of achieving goals and has a “can do” positive attitude.
Has a solid work ethic and high integrity, follows through on commitments, has common sense and does not take things personally.
Responsive rather than reactive.
Can positively guide the Board and Committees in a professional and respectful manner.
Key Characteristics Desired for the New Community Manager:
Strong, energized, respectful, competent, approachable dynamic leader.
Passion for the position with a positive, thoughtful demeanor.
Has an inclusive and participatory style that concludes with clear and concise direction to Team Members and Contractors and is followed-up by establishing goals/timelines and holding Team Members and Contractors accountable for performance.
Will effectively represent the Association to public agencies and other external entities.
Is a good listener and facilitator; is diplomatic and has a calming effect on people; can say “no” without offending.
Understands the value of effective communication and has the ability to oversee a proactive approach to communicating with the membership. Must also have experience in training staff on the importance of timely communication and conflict resolution.
Radiates personal warmth, sincerity, empathy and caring towards residents and guests.
Initial Priorities for the New Community Manager:
Gain a working knowledge of the Association’s governing documents.
Get a firm grasp on the Association budget, and financials.
Get to know Key Association Members and Team Members as quickly as possible, engaging them in a sincere and enthusiastic manner.
Meet with County Government Officials to establish channels of communication.
Requirements
Additional Candidate Qualifications and Experience:
The expectation is that the integrity of the Community Manager is foremost and that they will provide innovative, visionary and strategic leadership to the Board of Directors, Committees, Association Members and Team Members. They will be capable of recognizing and proactively anticipating trends and relevant impacts to the Association.
The successful candidate will ensure that the Association is consistently striving to provide the best programs and service in the area, continually enhancing Birchwood’s overall position in the Northern Virginia market.
A college degree and certification as a Professional Community Association Manager (PCAM) and/or Master Community Manager (MCM) are preferred with five plus years’ experience in association management or an equivalent field. Salary Range: $165,000-$175,000 commensurate with qualifications and experience. The Association will provide typical CAI/CMIA benefits and offers an excellent benefit package. The Board will consider entering into a multiple year Employment Agreement with the successful candidate. Prospective Community Manager Candidates should email a resume and a detailed cover letter addressed to the Search Committee outlining how they align with the above noted qualifications and expectations for the position to the following:
Jeffrey M. Evans
Management Matters, LLC
6302 Route 191, PO Box 529
Mountainhome, PA 18342
[email protected] (Email)
570.350.3550 (Phone)
Note: Kindly respond no later than October 7, 2025. A decision is expected by October 24, 2025. Target date for the New Community Manager to be on-site is November 17, 2025.
