Description

The Whitefish Lake Institute (WLI), a leader in water quality monitoring, research, and education, is seeking a Finance & Operations Manager to join our non-profit team in Whitefish, Montana. Reporting to the Executive Director, the Finance & Operations Manager will play a key role in multiple aspects and initiatives of the organization. As part of a small but high impact non-profit team, the Finance & Operations Manager will play a significant role in helping WLI fulfill its mission to protect and improve water quality in the Whitefish area

Requirements

Core Responsibilities

        Finance

        Process accounts payable, accounts receivable, and monthly payroll

        Prepare WLI's annual budget

        Gather information for preparing WLI's annual Form 990

        Manage Restricted & Reserve accounts

       Operations

        Write, administer, and report on grants

        Administer and invoice contracts

        Manage insurance policies

        Manage member database and correspondence

        Draft articles and manage the production of WLI's quarterly newsletter LakeFront

        Co-coordinate the Montana Lakes Conference (4-year cycle—next event 2027)

        Maintain organizational record keeping, including asset inventory 

        Maintain and order office supplies

        Other Responsibilities

        Participate in staff meetings, board meetings and WLI sponsored events

        Assist with The Living Watershed Learning Center capital campaign 

        Assist with human resources and company policies 

        Assist in educational programs if needed

        Assist with scientific data collection if needed

        Fulfill miscellaneous tasks associated with a small non-profit corporation as assigned by ED

 DESIRED SKILLS, QUALIFICATIONS & QUALITIES:

        Minimum B.S. or B.A. in accounting, finance, or public administration with four years of related experience

        Knowledge of Grant writing and management 

        Natural resource experience preferred but not required

        Exceptional communication skills both oral and written

        Proven collaboration and relationship-building skills and ability to work effectively with diverse people, funders, and          partners.
        Highly organized, detail oriented, with capacity to juggle multiple tasks in a high-energy environment

        Flexible, reliable, and self-directed work style

        Ability to work collaboratively in a team environment

        Positive, motivated, energetic, and empathetic attitude

        Command of major software programs including Microsoft Suite and Quickbooks Pro

        Passion for the aquatic resources of a small but vital watershed located at the headwaters of the Columbia River Basin