Description
Description:
The Management Analyst, Associate (Timekeeper) is responsible for handling the administrative tasks of payroll to ensure employees are compensated correctly, regulations are followed, and confidential information is managed with care.
This is an essential position, requiring availability during emergencies such as inclement weather or natural disasters.
Key Responsibilities:
Ensure timely and accurate payroll processing, including on-call pay and shift differentials.
Maintain departmental timekeeper groups and communicate with supervisors/managers approving time.
Collect, review, and enter time collection logs (TCLs).
Review and update timecards daily, researching missing or unapproved entries.
Enter exceptions for non-exempt TCP clock users.
Process Payroll Action Forms (PAFs) for items such as shift differentials, vacation payouts, retroactive payments, and overpayments.
Validate and confirm processed payments.
Maintain accurate and compliant payroll leave records.
Prepare and submit payroll and leave reports for management.
Resolve payroll discrepancies and employee pay issues.
Requirements
Minimum Training and Experience:
Bachelors degree in business, public administration, or related field.
Two years of paraprofessional experience in program/project administration or management analysis.
Equivalent combinations of training and experience may be considered.
Licensing/Certifications:
Some assignments may require a valid drivers license with a satisfactory record.
Must obtain a valid drivers license within 30 days of hire (if required).
Knowledge, Skills, and Abilities:
Knowledge of:
Payroll systems, funds, and accounting concepts.
Electronic databases and related software.
Microsoft Office Suite and Adobe Acrobat.
Governmental accounting principles and applicable regulations.
Skills in:
Data analysis and report preparation.
Communicating effectively with staff and management.
Maintaining accurate payroll and leave records.
Customer service and team collaboration.
Proofreading, editing, and preparing professional documents.
Abilities to:
Multi-task and manage priorities.
Plan, organize, and problem-solve effectively.
Work accurately under deadlines.
Communicate clearly in both oral and written form.
