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Association of Energy Services Professionals
Phoenix, AZ, United States
12 days ago
Association of Energy Services Professionals
Phoenix, Arizona, United States
12 days ago

Description

Association of Energy Services Professionals 

Position Description: Coordinator,  Information Systems

Location: Phoenix, AZ (Preferred) or Remote 

 

ABOUT THE ORGANIZATION 

Founded in 1989 as a not-for-profit association, AESP is a member-based association currently serving 2,200+ members in the United States and Canada through its main organization and 12 Regional Chapters. AESP is dedicated to improving the development, delivery and implementation of energy efficiency, demand-side management, distributed energy resources and demand response programs. AESP does this by delivering accredited educational courses, member-driven publications, conferences, and online collaboration tools as well as through the growth of its regional chapters and networking events.  AESP is a family-friendly workplace with a strong emphasis on work/life balance. AESP is committed to fostering a diverse workforce and inclusive work environment and is an equal opportunity employer. Employment is based on personal capabilities and qualifications. AESP does not discriminate based on race, color, religion, gender identity, sexual orientation, national origin, disability, age, marital status, veteran status, or any other protected class as established by applicable law. Relocation for this position is not required. 

 

SUMMARY  

This position is responsible for managing and coordinating activities related to AESP’s various information technology tools and providing administrative support to AESP staff. AESP’s technology tools include: cloud-based file directory, IP telephone systems, association management software, customer relationship management tools, resource library, online collaboration software and all other productivity software. Administrative support includes: managing webinars, assisting with various departmental needs, and serving as backup support for membership coordinator. This position plays a critical role in ensuring the organization achieves its operational efficiency goals in alignment with its annual operating plan and long-term strategic plan. This position reports to the Vice President of Finance and Membership and will be responsible for helping to implement and track performance metrics related to finance, membership, training and events and general member engagement. The ideal candidate is a technically-savvy and highly organized individual comfortable working both independently and collaboratively within a hybrid team of remote and in-office staff. The successful candidate must be able to balance the needs of multiple concurrent projects and initiatives in an organized and responsive manner. 

 

PRINCIPAL DUTIES AND RESPONSIBILITIES  

 

General Information Management Duties 

  • Serves as the internal resource for assistance related to desktops, laptops, IP telephones, audio/visual equipment, etc. 
  • Responsible for managing online file directories and collaboration tools to increase operational efficiencies and enable remote collaboration. 
  • Manages and updates AESP’s online member Resource Library. 
  • Provides ongoing administrative support for AESP’s member collaboration software platform (AESP Together). 
  • Develops and administers staff training for all AESP information management resources and software tools. 
  • Responsible for managing relationships with AESP’s IT contractors. 
  • Other duties as assigned. 

 

Event IT Management 

  • Responsible for implementation of event software tools.  
  • Coordinates and configures features for technology used in conjunction with AESP’s virtual or in-person events including abstract management software, awards management software, website registration page, conference app, online event platform, voting or similar audience engagement tools and attendee check-in systems. 
  • Manages webinars and virtual events. 
  • Other duties as assigned 

 

Business Intelligence and Admin Support 

  • Tracks and reports on key member engagement metrics across AESP’s various resources and program offerings. 
  • Maintains accuracy of AESP’s member database. 
  • Produces monthly, quarterly, and annual reports on key metrics related to AESP’s operational progress toward strategic goals. 
  • Assist with various departmental needs and serves as backup admin support. 
  • Other duties as assigned. 

 

SUPERVISORY RESPONSIBILITIES None 

 

QUALIFICATIONS   

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

 

  • Bachelor’s degree in Management Information Systems or related field  
  • Minimum of one year of relevant work experience required 
  • Experience in non-profit sector a plus, but not essential 

 

SKILLS AND ABILITIES 

  • Minimum one year of work experience 
  • Easily understands and uses new technology 
  • Ability to take complex IT terminology and communicate with non-IT professionals 
  • Experience with Customer Relationship Management and/or Association Management Systems 
  • Experience managing vendors and assessing value added services 
  • Ability to work independently and collaboratively as a team member 
  • Strong organizational skills and excellent attention to detail 
  • Excellent time management and prioritization skills 
  • Strong attention to detail and proofreading skills 
  • Strong written and verbal communication skills 
  • Proficiency with MS Office products, including Teams, SharePoint, Word, Excel, Power Point and Outlook required   

 

PHYSICAL DEMANDS 

  • The employee must occasionally lift and/or move up to 25 pounds.  
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. 
  • Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. 

 

COMPENSATION 

  • Salary negotiable $50,000+ 
  • Annual bonus of up to 10% based on performance 
  • Paid vacation up to 25 days based on years of service  
  • Paid holidays including most Federal holidays and week between Christmas and New Years 
  • Paid sick leave, 3 days of annual PTO and flex days 
  • Retirement package with up to 6% match 
  • Competitive medical, dental and life insurance benefits 
  • Annual professional development allowance 


Job Information

  • Job ID: 60807095
  • Location:
    Phoenix, Arizona, United States
    Remote, United States
  • Company Name: Association of Energy Services Professionals
  • Position Title: Coordinator Information Systems
  • Job Function: Administration / Clerical
  • Job Type: Full-Time
  • Min Education: BA/BS/Undergraduate
  • Min Experience: 0-1 Year
  • Required Travel: 0-10%
  • Salary: $50,000.00 (Yearly Salary)
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