Description

Description

ICF is seeking a highly skilled and dynamic Senior Executive Assistant to provide strategic-level coordination and project management support to senior federal leadership. This position is integral to advancing organizational goals, driving operational excellence, and fostering seamless collaboration across stakeholders. As a trusted advisor and resource, the Senior Executive Assistant will support decision-making, streamline workflows, and ensure the successful execution of high-priority initiatives.

This hybrid role requires on-site work in Arlington, VA.

Key Responsibilities

• Identify and implement efficiencies, process innovations, and automation opportunities to reduce administrative burden and enhance operational outcomes.
• Act as a primary point of contact for client leadership, delivering high-quality, prompt responses to requests.
• Anticipate client needs and proactively propose solutions to challenges.
• Drive strategic efforts across agency subdivision office, with an emphasis on the development and tracking of fiscal year goals, aligning agency and subdivision wide initiatives to office equities, and support to other strategic initiatives.
• Support special projects impacting cross-office sections for organizational and mission maturity.
• Oversee development and upkeep of knowledge management efforts such as document retention, MS Teams channels, SharePoint sides, Hub, and office knowledge management strategy.
• Ensure the channels and mechanisms are established to store and agency office information through a KM solution.
• Convene the office sections and find opportunities to standardize knowledge management across the Production Office (i.e., KM road map, data dictionary).
• Provide recommendations for knowledge management best practices and work with the sections on implementations of the recommendations.
• Oversee the federal employee hiring lifecycle within office and maintain visibility on all human capital related matters (e.g., Cyber pay, CLP, awards, etc.).
• Oversee federal employee hiring efforts to fill remaining vacancies and provide support to divisional strategic hiring working group.
• Provide guidance regarding travel, conferences, training, and budget matters.
• Lead improvements to the office travel process to proactively manage visibility into external engagements and align to funding allocation.
• Oversees task management process for tracking all office level taskings inside and outside of task tracking system.
• Streamline task management by finding opportunities to leverage previous responses or developing a standard repository of responses to commonly requested information.
• Provide daily and monthly reporting on operational priorities, engagements, and notifications that is shared to leadership and across the division.

Requirements

• Mandatory Qualifications:
  • U.S. Citizenship (required by federal government for position).
  • Active high level clearance.
  • 5+ years of relevant experience
• Additional Experience:
  • Bachelor's degree in a relevant field (e.g., public administration, business, communications) or equivalent experience.
  • Executive-level support experience, preferably within federal agencies.
  • Demonstrated success in supporting senior leaders in high-pressure environments.

Preferred Skills & Attributes

• Advanced proficiency with MS Office Suite (SharePoint, Teams, PowerBI, Excel, Word, PowerPoint, Outlook).
• Exceptional interpersonal, organizational, and strategic thinking skills.
• Superior oral and written communication capabilities, with a focus on clarity and precision.
• Proven ability to manage competing priorities, make sound decisions under pressure, and complete tasks with minimal supervision.
• Strong analytical and problem-solving capabilities, with an emphasis on producing actionable outcomes.
• A proactive, collaborative mindset with the ability to work effectively across diverse teams and levels of an organization.
• Commitment to excellence and continuous improvement.

Working at ICF

ICF is a global advisory and technology services provider, but we're not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email [email protected] and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more here: Requesting an Accommodation for the ICF interview process.

Read more about workplace discrimination rights, the Pay Transparency Statement, or our benefit offerings which are included in the Transparency in (Benefits) Coverage Act.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.

However, we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at [email protected]. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is:
$73,722.00 - $125,327.00

Virginia Client Office (VA88)